Privacy Policy - The Kota Academy

1. Introduction

Welcome to The Kota Academy. We are committed to protecting the privacy and security of your personal data. This Privacy Policy describes how we collect, use, and share personal information of users of our coaching management system, including students, parents, and teachers.

By accessing or using our platform, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect information to provide better educational services to our students. The types of personal information we collect include:

Account Information: Name, phone number, email address, password, and profile details when you register or are enrolled by an administrator.
Academic Records: Class enrollments, attendance status, performance feedback, and classroom notes or assignments accessed through the portal.
Financial Information: History of fee payments, payment receipts, due fees, and transaction reference logs.
Technical Data: IP address, device type, operating system, and login session activity logs.

3. How We Use Your Information

We use the collected information for the following purposes:

To operate, maintain, and provide the features and functionality of our Coaching System.
To track student attendance and share reports with administrators.
To manage course enrollments, timetables, and assignments.
To process fee payments and notify students about outstanding dues.
To send communication, updates, security alerts, and system-related notices (e.g. via OTP verification or text messages).

4. Data Security

We take security seriously and implement industry-standard administrative, technical, and physical security measures to safeguard your personal data against unauthorized access, destruction, or alteration.

However, please note that no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute database security.

5. Cookies & Session Management

Our platform uses standard PHP session cookies to maintain your login status across pages. These cookies are essential for navigating the dashboard securely. You can configure your browser to reject cookies, but doing so may limit your ability to log in and use our portal.

6. Sharing & Disclosing Information

We do not sell or trade your personal data. We only share information with third-party service providers who assist us in operating our coaching system, such as payment gateways, SMS alert gateways, and database hosting providers. These parties are obligated to keep your data confidential and secure.

7. Your Rights & Control

Students and parents have the right to access, update, or correct their profile details. You can review your academic progress, fee records, and attendance logs through the student dashboard. For any profile modifications that cannot be edited directly, please contact the academy administration.

8. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated modification date. We encourage you to review this page periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions or suggestions regarding our Privacy Policy, please contact us at:

info@brightfuture.com
+91 98765 43210
123 Education St, New Delhi, India